Event Security Checklist: What to Verify Before Hiring Security Services

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Have you ever hosted an event and wondered, “Did I miss something important with security?” You’re not alone. Event security is one thing you can’t afford to overlook, whether it’s a small corporate gathering, a bustling festival, or a high-profile concert. In fact, according to recent data, security breaches at public events have increased by over 20% in the past five years across Australia. That’s a statistic no event planner wants to gamble with.

So, how do you make sure your event is truly secure from every angle? You start with a solid checklist. Let’s walk through what you need to verify before you hire any security service, especially if you want peace of mind and a smooth-running event.

✅ Why Event Security Is Non-Negotiable

Before we dive into the checklist, let’s get one thing straight: event security isn’t just about having guards at the gate. It’s about risk management, crowd control, emergency response, and the overall safety of your guests, staff, and vendors.

Whether you’re organising a local music gig in Sydney or a large-scale sporting event in Brisbane, having a professional team like A4S Security in your corner can make all the difference between a secure event and a potential disaster.

📝 Event Security Checklist: What to Verify

1. Are They Licensed and Accredited?

This should always be step one. In Australia, all security personnel must be licensed by the Security Industry Act 1997. Ask for:

  • Security company license number

  • Copies of individual guards’ licenses

  • Certifications (like RSA for events with alcohol)

Tip: Check with the state’s security licensing authority to ensure their credentials are valid.

2. Do They Have Relevant Experience?

Not all security services are created equal. Some specialise in retail loss prevention, others in corporate security. You want a team that has experience specifically with event security.

Ask:

  • Have they worked on events similar to yours (in size or scope)?

  • Can they handle both private and public events?

  • Do they understand the local laws and council requirements for your type of event?

Real-life example: If you’re running a music festival in Melbourne, you’ll need professionals familiar with crowd dynamics and noise restrictions specific to Victorian councils.

3. What’s Their Risk Assessment Process Like?

A reputable security company should never just show up and wing it. They should offer a customised risk assessment before the event.

This assessment should cover:

  • Entry and exit point monitoring

  • Emergency evacuation planning

  • Crowd control and flow

  • High-risk zones (like bars, stages, or VIP areas)

If they’re not asking about these things, that’s a red flag.

4. Do They Offer a Range of Services?

Your event might need more than just guards at entrances. Consider whether they provide:

The more integrated the services, the more cohesive and effective your security plan will be.

Check out this guide on integrated event security services for more insights.

5. What’s Their Emergency Response Plan?

Things go wrong. What matters is how quickly and efficiently your security team reacts.

Ask:

  • What is their protocol for medical emergencies?

  • Do they liaise with police and ambulance services?

  • How do they handle aggressive behaviour or intoxicated individuals?

Pro tip: Security staff with training in de-escalation techniques can prevent minor issues from becoming full-blown incidents.

6. How Do They Communicate During the Event?

Communication is the lifeline of any well-run event. Make sure the team uses:

  • Two-way radios or a centralised communication system

  • Clear reporting chains

  • On-site supervisors who can make real-time decisions

And yes — make sure they’re in regular contact with your event management team!

7. Are They Insured?

This is often overlooked but incredibly important. A reliable security provider should carry:

  • Public liability insurance

  • Workers’ compensation

  • Professional indemnity coverage

If something goes wrong, you want to know that your event — and your business — are protected legally and financially.

🔍 A Final Word on Vetting Your Event Security

Don’t just compare costs — compare competency. It’s tempting to go with the cheapest quote, but in the world of event security, you truly get what you pay for. Look at reviews, ask for references, and most importantly, trust your gut during the consultation.

Partnering with a local, professional firm like A4S Security ensures you’re not just hiring guards — you’re investing in expertise, preparation, and peace of mind.

🧠 Conclusion: Secure Your Event Before It Begins

Planning an event is stressful enough — you shouldn’t have to lose sleep over safety concerns. A thorough security checklist like this gives you clarity, confidence, and a solid foundation to build on.

Whether it’s your first time hosting or your hundredth, make security a non-negotiable part of your planning process. And when you’re ready to work with a security team that understands your needs inside and out, reach out to A4S Security — we’ve got your back from setup to pack down.

❓ Frequently Asked Questions

1. What qualifications should event security guards have in Australia?
They should hold a valid security license specific to their state and may also require additional training in crowd control, RSA (for alcohol-related events), and first aid.

2. How early should I hire security for my event?
Ideally, you should engage a security provider at least 4–6 weeks in advance. This allows time for planning, risk assessment, and council approvals if needed.

3. What types of events need professional security?
Any event with a large crowd, VIP guests, alcohol service, or ticketed entry can benefit from professional security — this includes festivals, weddings, conferences, and community events.

4. Can event security handle medical emergencies?
While they aren’t paramedics, many guards are trained in first aid and can provide immediate support while emergency services are en route.

5. What should I do if I notice unsafe behaviour during the event?
Notify a security team member immediately. Trained professionals are equipped to respond quickly and discreetly to prevent escalation.

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